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Health & Safety


Our policy deals with those aspects over which the Principal has control and covers safety associated with the building structure, plant, fixed equipment and services. It describes how the Principal discharges his responsibilities in respect of staff, pupils and visitors.


The aim of the policy is to:

  • Ensure that all reasonably practical steps are taken to ensure the health, safety and welfare of all persons using the premises.
  • Ensure that all reasonably practical steps are taken to ensure the health and safety of staff, pupils and other supervising adults participating in off-site visits.
  • Establish and maintain safe working procedures amongst staff and pupils.
  • Make arrangements for ensuring safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances.
  • Develop safety awareness amongst staff, pupils and other supervising adults.
  • Formulate and implement effective procedures for use in the event of fire and other emergencies.



The maintenance of a healthy and safe school is the shared responsibility of the whole school community. More specifically:

  • The Board of Governors will:
  • Decide policy.
  • Give strategic guidance.
  • Monitor and review health and safety issues, reporting back to the Governing Body.
  • Ensure adequate resources for health and safety are available.
  • Recognise their responsibility under the Health and Safety at Work Act 1974 so far as is reasonably practicable to:
    • Provide plant, equipment and systems of work, which are safe, and without risks to health.
    • Make arrangements for handling, storage and transportation of articles and substances.
    • Provide adequate training, information, instruction and supervision to enable all staff employed in the school and pupils to perform their work safely and efficiently.
    • Promote the development and maintenance of sound safety, health and welfare practices.
    • Maintain the premises in a condition that is safe and without risks to health and the maintenance of access to and from the premises.
    • Provide and maintain a working environment that is safe, without risk to health and adequate as regards to welfare facilities for staff, pupils and other supervising adults.
    • Ensure sufficient funds are available to provide, as necessary, protective clothing/equipment to all staff employed in the school, for the safe use of machinery, equipment and substances.
    • Maintain a close interest in all the health and safety matters in so far as they affect activities in the premises under the control of the school.

The Principal will:

  • Be responsible for the day-to-day implementation of school safety organisation.
  • Develop a culture of safety throughout the school.
  • Report to Governors on pertinent issues.
  • Report accidents and incidents of violence to the Board of Governors on a termly basis.
  • Liaise with outside agencies able to offer expert advice.
  • Ensure that all staff fulfil their duties to co-operate with the policy.
  • Formulate and co-ordinate safety procedures.
  • Review first aid, fire/evacuation and risk assessment procedures with relevant staff, on an annual basis, or as and when necessary, reporting back to the Premises, Health, Safety and Security Sub-Committee.
  • Ensure relevant staff have access to appropriate training.
  • Meet regularly with the school’s Building Supervisor (Mrs B Ross) on a regular basis to manage site issues.
  • Report to the Building Supervisor any defects and hazards that are brought to his notice.

All staff will:

  • Ensure that they have read the Health and Safety Policy.
  • Fully support all health and safety arrangements.
  • Take reasonable care of their own health and safety and that of others who may be affected by their actions.
  • Ensure, as far as is reasonably practicable, that their classroom or office is safe.
  • Use equipment safely.
  • Ensure, as far as is reasonably practicable, that pupils use equipment safely.
  • Report situations which may present a serious or imminent danger to the Principal and/or Building Supervisor
  • Report any defects and hazards to the Building Supervisor through recording in her file in the School Office.
  • Report any concerns of abuse to pupils to the Designated Child Protection Officer (Mrs S Gordon).
  • Complete and share among the teaching/non teaching staff a medical profile of needs of any pupils with medical needs or who may need specific handling, to ensure the health and safety of pupils or staff. Supply staff are asked to familiarise themselves with this.

The Building Supervisor (Mrs B Ross) will:

  • Ensure that she is familiar with the school’s Health and Safety Policy.
  • Conduct a termly health and safety survey with the Principal
  • Conduct a half-termly site check with the Principal.
  • Meet with the Principal on a monthly basis to manage site issues.
  • Ensure that all cleaning staff are aware of any implications of the Health and Safety Policy as it affects their work activities e.g. storage arrangements for materials, equipment, substances etc.
  • Report to the Principal any defects and hazards that are brought to her notice.
  • Ensure that everything received from suppliers (for direct school use), machinery, equipment, substances etc. is accompanied by adequate information and instruction prior to use.
  • Test and record the fire bells and fire doors weekly.
  • Inform the Principal whenever contractors are due to enter the school to undertake maintenance, service or works contracts.
  • Maintain a record of hazardous substances used for cleaning and similar purposes.

The Lunchtime Supervisors (Mrs B Ross, Mrs O Graham) and School Secretary (Mrs C Spiers) Report any health and safety concerns at lunchtime to the Principal.

  • Organise first aid cover at lunchtime.
  • Send out medical needs questionnaires to parents in September and compile a school list to be held by staff. Supply staff are asked to familiarise themselves with the form.

Pupils are expected to:

  • Exercise personal responsibility for the safety of themselves and classmates.
  • Observe standards of dress consistent with safety and/or hygiene.
  • Follow the safety rules of the school and in particular the instructions of teaching staff given in an emergency.
  • Use and not wilfully misuse, neglect or interfere with things provided for their safety.

Parents are expected to:

  • Support the school in any health and safety matters reported to them on newsletters.


Accidents and Incident Reporting

  • Any pupil complaining of illness or who has been injured is sent to the School Office for the qualified First Aiders to inspect and, where appropriate, treat.
  • All incidents, ailments and treatment are reported in the accident book..
  • Parents are contacted if there are any doubts over the health or welfare of a pupil.
  • In the event of a serious incident an ambulance is called and a member of staff accompanies the pupil to hospital. Parents are asked to go immediately to the hospital. It may be appropriate to transport a pupil to hospital without using an ambulance. This should be on a voluntary basis. In such cases staff should ensure they have specific cover from their insurance company.
  • If staff are concerned about the welfare of a pupil they should contact the School Office immediately. If an injury has been sustained, the pupil should not be moved.
  • Staff should complete the accident book for employees if they sustain an injury at work. The book can be obtained from the School Office. An injured member of staff or other supervising adult should not continue to work if there is any possibility that further medical treatment is needed. The member of staff or other supervising adult concerned should seek medical advice without delay.

Administration of Medicines

  • The class teacher/Trained First Aiders administer medicines for chronic or long-term conditions.
  • Medicines are stored in a locked cupboard. Staff record the time medication is given and sign the record sheet.
  • Parents give written consent to authorise teachers/Trained First Aiders to administer medication. Click to download form.
  • Medication for asthma is stored in an unlocked cupboard in the School Office. Pupils are supervised by a First Aider when taking their asthma medication.

Communication of Information to Users of the Premises

Any persons booking accommodation at the school will receive a copy of this Health and Safety Policy from the Principal.

Control of Hazardous Substances

The Building Supervisor completes an COSHH Assessment sheet for substances in school, compiling and maintaining a list giving details of these substances.


  • Cookers should not be used without essential fire precautions being immediately available e.g. fire blanket, fire extinguisher.
  • Staff should ensure pupils receive instructions and on the job training to enable them to be safe during a cooking activity.

Educational Visits

The Principal has responsibility for ensuring staff have adhered to the SEELB ‘Educational Visits document 2009’ when organising a visit. All staff have a copy.

Electrical Testing

All items of portable electrical apparatus and equipment in use at the school are inspected and checked annually by the SEELB.

Evacuation of the Building

  • Fire exits are clearly labelled.
  • Plans showing exit routes are displayed by the door of each classroom.
  • Fire bells and fire doors are tested weekly by the Building Supervisor.
  • A fire drill is practised once a term and reported by the Principal to the Governing Body.
  • Fire appliances are checked annually.

First Aid Provision

  • The Principal is responsible for ensuring that there is an adequate number of qualified First Aiders. There are currently three. Their names are displayed around the school building.
  • First Aid is administered in the staff room.
  • Portable First Aid kits are taken on educational visits and are available from the School Office.
  • A qualified First Aider will go on any educational visit.
  • A Qualified First Aider (Miss McCaughey & Mr McLean) will ensure the maintenance of the contents of the first aid boxes and other supplies.
  • All staff will be trained in any aspects of First Aid deemed necessary e.g. asthma, epilepsy, the use of an epipen.

Head Injuries

  • Parents are informed of a minor head injury by letter. The letter outlines the injury and symptoms to look out for.
  • First Aiders contact parents by phone if they have concerns about the injury.

Head Lice

  • If eggs are noticed in a pupil’s hair a generic letter is sent home informing all pupil’s parents within that class.
  • If live lice are noticed in a pupil’s hair the parents are contacted by telephone and asked to collect him/her from class.


  • No person must treat a pupil who is bleeding, without protective gloves.
  • Protective gloves are stored in the staff room.
  • Sponges and water buckets must never be used for first aid to avoid the risk of HIV contamination.

Hot Drinks

Staff should ensure that they only transport hot drinks around school when it is quiet in the corridor areas. Hot drinks should not be transported when large numbers of pupils are moving around school. If a member of staff has a hot drink in the classroom s/he should ensure that a pupil cannot reach it and that it is in a safe position.

Manual Handling

Pupils, staff and any other supervising adults should only lift equipment and furniture within their own individual capability.

Movement around School

  • Pupils should walk around school in single file and stand in single file when waiting.
  • No pupils should remain unsupervised in classrooms.

On Site Vehicle Movements

  • Contractors come onto the premises when loading/unloading equipment and park within the main KS2 playground.
  • If the vehicle is present during playtime, it is supervised by a member of staff and remains stationary until all pupils are clear of the playground.
  • Parents and other visitors (including SEELB transport and taxis) park in the KS2 playground. The upper tier car park is reserved for staff only.

PE Equipment

Gymnastic equipment is checked annually by an accredited contractor and repaired or removed as appropriate.

PE Safe Practice

Guidance on safe practice in PE is detailed in the school’s ‘PE Policy’. Each teacher has a copy.


  • Children in years Reception to Year 3 play in an enclosed play area with safety surface. These children do not integrate with the older pupils. Years 4 to 7 children in the Autumn and Spring term play in the front playground. They are then allowed to play in the rear grassed area during the Summer Term.
  • Staff actively encourage pupils to play safely and discourage fighting or other rough games.
  • One member of staff supervises the dropping off of children in the morning time and the collecting of children at 12.30pm, 2pm and 3pm respectively.
  • We have four Midday Supervisors on duty at lunchtime.

Pregnant Workers and Nursing Mothers

The Principal will carry out a risk assessment in accordance with SEELB guidance. Appropriate action will be taken to ensure she is not exposed to any significant risks.

Safe Stacking and Storage

Equipment should be stored at an appropriate level and position relative to its height, weight and bulk.


Details of school security can be found in our Security Policy.

Site Inspections

  • The Building Supervisor inspects the site as part of her daily routine.
  • Urgent matters are referred to the Principal and actioned promptly.
  • The Principal and Building Supervisor inspect the site on a half-termly basis.
  • The Principal conducts Risk Assessments on an annual basis or as and when necessary.
  • All significant matters are reported to the Board of Governors.

Slips, Trips and Falls

  • It is unrealistic to expect pupils never to fall, especially at playtime. However, staff or other supervising adults should report any conditions considered hazardous e.g. uneven surfaces, holes, wet/slippery surfaces, worn carpet, trailing cables to the Principal/Building Supervisor.
  • Cables should always be invisible and never be trailing along the ground.


  • We use Downpatrick Leisure Centre for swimming lessons and follow the SEELB Education Visits 2009 document.
  • Swimming instruction is provided by qualified swimming instructors.

Supervision of Pupils

  • Staff and other supervising adults should maintain good order and discipline, safeguarding their health and safety at all times.
  • No pupil should be left unsupervised.
  • Staff should be in class when pupils come into class in the morning.
  • Staff should be punctual in collecting pupils after playtime. Children stand in a straight line outside their classrooms. They do not enter the class until told by their class teacher.
  • The same duty of care applies when staff supervise pupils in after school clubs.
  • If a member of staff knows that s/he is unable to undertake a duty s/he should organise cover.
  • Other staff on duty should inform supply teachers of their duties regarding supervision.
  • If a parent fails to collect a pupil after school staff should make every effort to contact the parent. If a parent cannot be contacted, the child will remain in school until contact can be made. Under no circumstances may a child be allowed to walk home without prior consent from his/her parent/legal guardian.

Transporting Pupils

Staff should ask parents/volunteers who are transporting pupils to an event to complete a form entitled ‘School Visits/Off Site Activities’ obtainable from the Principal before allowing them to transport pupils.

Working at Height

  • Staff and other supervising adults should use stepladders when working at height e.g. displaying work. Chairs and tables should not be used for this purpose.
  • Stepladders are located in the Building Supervisor’s store and also in the hall storage area.

Working During the Evening

Staff sometimes stay late at school. During these times the Building Supervisor is on site and supervises the school entrance. Staff must leave the school premises upon the time the Building Supervisor’s daily contractual hours terminate.


A review of the policy will be undertaken annually by the Board of Governors. Any amendments or updates will be done accordingly.

Any new legislation or directives will be incorporated into the policy as necessary.