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Policy on Photographic and Video Images

Policy on Photographic and Video Images

1 Introduction

1.1 There are many occasions on which it is a good thing to make use of photographs and video images that include children. This is perfectly proper and to be encouraged.
However, our school will do all it can to ensure that images are used properly, and that, as in all matters, risks are minimised, and our children kept safe and secure, whether at school or elsewhere. The aim of this policy is to establish the right balance between a ‘common sense approach’ in the use of technology and the safety of our children at all times.

1.2 Under the terms of the Data Protection Act 1998, all photographs and video images of children and staff alike are classified as personal data. This means that no image can be used for display or for school publicity etc., unless consent is given by or on behalf of the individual concerned.

2  Parental permission

2.1 All parents and carers will be asked to sign a consent form allowing their child to be photographed or videoed while taking part in school activities, and for the image to be used within the school and on the learning platform and in the press. This form will be given to the parents or guardians of all children joining the school in each successive year. This ‘rolling’ consent will allow the school to take pictures of pupils engaged in educational activities such as sports events, drama productions, School Association events, field trips, etc., and to use these pictures. Where parents or carers do not give their consent, then the children concerned will not have pictures taken of them.

2.2 All pictures taken will be appropriate, and will show children properly clothed for the activity they are engaged in. The school will do all it can to ensure that due sensitivity is shown in the choice and composition of these images.

3 School performances

3.1 We will allow video and photographic recordings of all school performances, as long as the parents or guardians of the children involved have given their consent.

3.2 The school will observe the way in which video recordings are made, and photographs taken, during performances, and will withdraw the right of anyone to bring a camera of any sort if they are felt to be making inappropriate images. For example, photography is forbidden in changing rooms or backstage during school productions.

4 The Internet

4.1 Only appropriate images will be used on the school Internet site, and children will not be identified by their name or address on the site.

5  Mobile phones

5.1 We do allow children to bring mobile phones into school. Phones however will be handed in to the class teacher and collected at the end of the school day. Adults may bring mobile phones, but must not use them to take pictures of children.

6 Use of digital cameras and videos

6.1 There are many ways in which the use of digital images is valuable for children’s learning. For example, they may be used in art work or ICT tasks or educational trips.

6.2 Images will be made only as appropriate for school-related activities.

6.3 Children will be taught how to take pictures and they will be supervised by an adult when they have access to a digital camera, flip camera or other image recording device.

6.4 As soon as images have been used for their intended purpose they will be archived securely in a Private Admin folder within the C2k system.

Memory cards should not be taken home by staff.

7 Media publications

7.1 Sometimes, local or national media visit the school to follow up a news story. This is often to do with a notable achievement by a child or a group of children from the school. In accordance with our Photography consent form. Newspapers normally ask for the names of the children to go alongside the photographs; full names shall only be given if parents have previously given their consent.

8 Monitoring

8.1 This policy will be monitored by the governing body and revised as appropriate, and not less than two years from the date of its adoption. Any incidents of concern relating to this policy will be referred to the Chair of Governors by the Principal.
Finally, APPENDIX 1 lists a guide for parents who wish to photograph/video a school event. We would ask you to comply with these guidelines.

A guide for parents who wish to photograph and/or video a school event
Generally photographs and videos for school and family use are a source of innocent pleasure and pride which can enhance self-esteem for children and young people and their families. By following some simple guidelines we can proceed safely and with regard to the Law.

The Principal and Governors have the responsibility to decide if photography and videoing of school performances is permitted.

The Principal and Governors have the responsibility to decide the conditions that will apply in order that children are kept safe and that the performance is not disrupted and children and staff not distracted.

Parents and carers can use photographs and videos taken at a school event for their own personal use only. This is a requirement in Law. The Data Protection Act 1998 considers an image of a child to be personal data for the purposes of the Act and does not permit such photos or videos to be sold, put on public display or to be put on the web / internet. (Recording or photographing other than for private use would require the consent of all the other parents whose children may be included in the images).
Parents and carers must follow guidance from staff as to when photography and videoing is permitted and where to stand in order to minimise disruption to the activity.
Parents and carers must not photograph or video children changing for performances or events.
Visitors not recognised by school staff should identify themselves to the Principal before using a camera or video-recorder at a school event.